Get in Sync with Web Scheduler: Your Go-To Guide for Effortless Appointment Management

Discover How Web Scheduler Keeps Your Day on Track, No Matter Where You Are!

Ever feel like you're racing against the clock to manage all your appointments? Web Scheduler is here to save the day! With just a few clicks, you’ll have a streamlined way to handle all your patient and non-patient scheduling, keeping you organized and efficient, no matter where you are. Whether at your desk, on a tablet, or just checking in from your phone, Web Scheduler is your new best friend. The Web Scheduler is an excellent tool for multi-location offices to keep their calendars seamlessly synced in real-time. When all locations use Web Scheduler to create, edit, and cancel appointments, the risk of double booking is significantly reduced—no waiting for replication is needed. Local calendar access is only required during patient check-in, making scheduling smoother and more efficient across the board. Let’s dive in!

Quick Start: Logging In and Setting Up

Getting started with Web Scheduler is simple. You'll need your Office Code, provided when you’re set up to use the tool. Then, log in with your TIMS username and password (make sure to match spaces and capitalization exactly).

What’s in It for You? The Power of Web Scheduler

Web Scheduler is your go-to tool for managing all your appointments. Create, view, and edit patient and non-patient appointments from any browser-enabled device—desktop, tablet, or smartphone. Smaller screens like phones will be view-only, but you’ll still stay in the loop! Remember, if you’re inactive for 15 minutes, you’ll be logged out automatically.

Plus, everything is color-coded according to your settings in TIMS, so it’s easy to see at a glance who’s on the schedule and when.

Managing Patients: Quick Access to Who You Need

Your patient list shows the most recent 10 names accessed from TIMS, with inactive patients grayed out to help you focus on the active ones. Need to find someone quickly?

• Just type part of a name, birthdate, SSN, or phone number in the search bar.
• To add a new patient, click the "+" icon and fill in the fields marked in beige—quick and simple!

Appointment Scheduling Made Simple

From your PC or tablet, you can simply drag and drop. It’s that easy:

• Patient Appointments: Drag the patient's icon to the desired date and time on the calendar, fill in the details, and click save.
• Non-Patient Appointments: Double-click on any date and time, select your provider and site, fill in the fields, and you're set.
• Editing Appointments: Double-click on any appointment to make changes, whether it’s a one-time adjustment or a change to a recurring series.

Finding the Perfect Slot

Need to squeeze in an extra appointment? From your PC or tablet, use the "Find Openings" tab to search by provider, site, resource, or date range. Drag and drop to book any open slot that fits.

Customize Your View

Want to see things differently? No problem:

• Use filters to see just the providers, sites, or resources you need.
• Change the time view with "Day," "3 Day," "Week," or "Month" options.
• Color-coded blocks make it easy to see what’s happening today, tomorrow, or in the coming weeks.

So what does all this great stuff mean for you?

With Web Scheduler, managing your day is easier than ever. From finding open slots and scheduling to making quick edits, it’s all about keeping you organized and on top of your game. Explore the features, and see how Web Scheduler can help streamline your daily routine.

Need help or have questions? Just reach out—our team is always here to support you! Request a demo and see how Real-Time Web scheduling can rejuvenate your practice!

Last updated November 20, 2024