We're excited to introduce IWDC Electronic Vendor Ordering, a cutting-edge software solution designed specifically for IWDC members running on the TIMS^® platform. This new addition is poised to transform how you manage vendor orders and invoice processing, bringing a new level of automation, simplicity, and streamlining to your operations.

Achieve Seamless Automation 

IWDC Electronic Vendor Ordering is designed to automate and simplify the entire vendor ordering process, from purchase to payment. This not only reduces manual data entry and the risk of errors, but also cuts down on labor costs, freeing up valuable time and resources for your team. 

Streamline Your Purchase-to-Pay Cycle 

One of the standout features of IWDC Electronic Vendor Ordering is its ability to streamline the purchase-to-pay cycle. Each electronic purchase order is first routed to IWDC, then onto the vendor. This intermediary step ensures that all orders are accurately recorded and managed. The vendor then sends an electronic invoice to IWDC, allowing for a detailed matching process where purchase order line items are compared against invoice line items. This meticulous matching ensures proper billing and surcharges to the IWDC member, reducing discrepancies and errors. 

Automate P/O Acknowledgement 

No more wondering if your purchase orders have been received. With IWDC Electronic Vendor Ordering, purchase order (P/O) acknowledgements are automated, providing verification of receipt. This feature not only provides peace of mind but also ensures that your orders are on track from the moment they are placed. 

Integration with TIMS Payables 

Vendor invoice and IWDC surcharge integration with TIMS Payables is a game-changer for reducing data entry errors and manual labor. This integration ensures that all necessary data flows seamlessly into your accounts payable system. Additionally, the proper surcharge is applied to the vendor invoice, ensuring that IWDC is billed correctly. This end-to-end integration simplifies the entire process, making your financial management more accurate and efficient. 

How it Works

Key Benefits 

• Efficiency — Automate repetitive tasks, reducing labor costs and freeing up your team to focus on more strategic activities.
• Accuracy — Reduce data entry errors by interfacing directly with IWDC and vendor systems.
• Speed — Streamline your purchase-to-pay cycle for faster processing and better vendor relationships.
• Cost Savings — Reduce manual labor and associated costs through automation and integration.

Interested in exploring this integration?
Download the flyer and discuss it at your next team meeting.

Conclusion 

The IWDC Electronic Vendor Ordering software is not just an upgrade; it's a revolution in how IWDC members manage their vendor relationships and financial processes. By automating and streamlining these critical functions, IWDC Electronic Vendor Ordering empowers you to operate more efficiently, accurately, and cost-effectively. 

Embrace the future of vendor management with IWDC Electronic Vendor Ordering and take your operations to the next level. Contact us today to learn more about how this innovative solution can benefit your business. 

About IWDC:

The IWDC is a member-owned purchasing and marketing cooperative. Its Membership and approved manufacturers/suppliers work together to grow and strengthen a North American network of independent gas and hard goods distributors. IWDC Members are leading independent Welding & Gas distributors located across the United States, Canada, and Mexico.

The goal of the IWDC is simple — to create an environment that allows the Membership either to compete on an equal playing field with the national chains or majors or to have a competitive edge in the marketplace.

Visit their website, Facebook, or LinkedIn page to learn more.

Updated June 6, 2024.